Search Jobs

*Contract-to-Hire Opportunity*

Lighthouse Technology Services is partnering with our client to fill their Contracts Administrator role! This is a 3 month contract-to-hire opportunity and will be on-site in Buffalo, NY, with the option to work remotely on Fridays after a probationary period. 

What You'll Be Doing:

• Accounts Receivable:
• Handle all inbound wires and checks
• Collections including payment inquiries and escalation to management when necessary
• Maintain AR aging reports and distribute to management for review on a weekly basis
• Initiate and follow up on resolution towards invoice disputes.
• Conduct quantitative and qualitative analyses and reports as assigned.
• Manage billing packet documents as per contractual requirements, ensuring all required invoices include proper source documents demonstrating proof of delivery, etc.
• Billing:
• Maintain master spreadsheets for job orders
• Order entry tasks including item number creation, job order entry, job order estimate, transfer orders and closing jobs.
• Conduct audits of invoices against pricing and contractual compliance as per customer purchase orders.
• Analyze, track, and report non-compliance for billing process improvement.
• Support the project close-out process, specifically with preparing final invoices to include change orders and previous progressive invoices.
• Provide effective customer service to internal and external representatives in all areas of invoice processes.
• Assist Finance department with any other financial and administrative requests.
• Maintain contract files.
• Assist with other contractual compliance tasks as requested.
• Other projects as assigned.

What You'll Need to Have:

• At least 1 year of working experience in a billing or administrative capacity working with accounts receivable transactions and data entry.
• Experience working with Excel; a willingness to develop your skillset utilizing Excel.
• Strong attention to detail, demonstrated ability to maintain accurate and complete records.
• Strong written and verbal communication skills for interaction with various departments.
• Problem-solving skills, ability to identify discrepancies and resolve accounting issues in a timely manner.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Trainable and willing to learn.

Nice to have, but not required:

• Associate’s degree in accounting or related field.
• Experience working with an ERP or other database software.

Pay Range: $22-$23/hour

Questions about any of our jobs? Email us at [email protected]

View all of our open jobs here: jobs.lhtservices.com